Free Proforma Invoice Template
Create a proforma invoice online, preview it instantly, and download a PDF with line items, terms, and totals.
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Add your name, a client name, and at least one line item to enable download.
Your name
Client name
Configuration
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Invoice
Invoice # 0001
Issue date: 8/9/2026
From
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Bill to
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
Notes
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Terms
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Review our calculation methods, data sources, and compliance limitations.
Overview
Use this proforma invoice template to create clear pre-sale documents before final invoicing. A proforma invoice usually outlines items, pricing, estimated tax, shipping, and payment terms so your client can review the expected transaction before fulfillment. This helps prevent misunderstandings and reduces back-and-forth later.
The editor gives you a live preview while you add parties, line items, and notes. You can generate a polished PDF in minutes and share it with buyers, procurement teams, or customs brokers when preliminary paperwork is required. For teams that send many international or B2B orders, a consistent proforma format improves approval speed.
Need explainers before using the generator? Start with the What Is a Proforma Invoice and Proforma Invoice Meaning pages, then return here to produce the final PDF. This page is practical guidance for document creation and does not replace legal, tax, or customs advice in your jurisdiction.
How it works
- Fill details: Add parties, dates, and line items.
- Add terms: Clarify that this is a proforma/preliminary invoice.
- Download: Preview and download the PDF.
Essential elements
- Proforma number and dates
- Seller and client details
- Line items and totals
- Terms and notes clarifying proforma status
FAQs
Is a proforma invoice the same as a final commercial invoice?
Usually no. A proforma invoice is a preliminary pricing document used before goods or services are finalized. The final invoice is typically issued when the sale is confirmed according to your accounting process.
When should I send a proforma invoice?
Send it when the buyer needs pre-sale documentation for approvals, budgeting, purchase orders, or customs preparation. It is common in international trade and larger B2B transactions.
Is this free?
Yes. You can create and download proforma invoice PDFs without creating an account.
What file format is generated?
The proforma invoice is downloaded as a PDF.